Exchange & Outlook Email

Microsoft Outlook & Exchange Server

Many users are already familiar with Outlook and its wide range of features, but Outlook really comes alive when it’s used with Microsoft Exchange Server services. Though many use the terms interchangeably, Outlook and Exchange serve different purposes. Here are some features that you get only when you use Outlook with an Exchange Server (sometimes called an Outlook Exchange Server).

Benefits of Outlook with an Exchange Mail Server

Remotely Manage Multiple Accounts

Connect up to 25 Exchange accounts to a single user profile. Add, modify, or remove multiple Exchange Server accounts assigned to an Outlook profile just like you can with other e-mail accounts using Office Customization Tool (OCT).

Scheduling Tools

See free/busy times for your invitees and resources, so you can easily schedule your meetings and reserve locations and equipment. The new Group Scheduling View lets you see multiple calendars side-by-side or save frequently used groups of calendars together in one place.

Expanded Contact Details

With Outlook 2010, you can view all of the recent emails, meetings, and attachments for each contact in your contacts list with one click. The Outlook Social Connector even lets you view social networking activity for contacts from your inbox.

Conversation View

With the new conversation view, you can click on a message and see the content of the most recent email in the thread and read all the way back to the first. After you send an email in Outlook, you can immediately see exactly when your email was received or opened by recipients who are on an Exchange mail server.

Delegate Access and Folder Permission

Outlook and Exchange Server let you give access to another Microsoft Exchange Server user, so he or she can work with your Outlook folders and send emails on your behalf. You can assign and manage the level of access, so that you’re always in control.


Sometimes you need to work offline—and with Outlook and Exchange Server’s “ActiveSync” feature, you can easily synchronize your offline and online Exchange Server folders, so you’re always working with consistent, updated information. Mobile sync options offer push service to BlackBerry, iPhone, or Android phones using BlackBerry (BES) or ActiveSync service.

Public Folder Access

By using public folders in Outlook and on Microsoft Exchange Servers, you can collect, organize, and share files and Outlook items with others in your organization. This allows you to share, for example, a contact or a task list with a specific person or an entire group.

Microsoft Outlook®

Microsoft Exchange is the perfect companion to Outlook 2010 because it unlocks the personal information management (PIM) and workflow management tools that make Outlook the most used email client.

  • Manage multiple email accounts to check and send email for other Exchange accounts, Hotmail, Gmail, and more with Outlook
  • Contact lists with the option of viewing recent emails, attachments, scheduled meetings, and even social networking activity of a contact entry
  • Conversation view lets you see all related sent or received emails with the same subject line so you can track a conversation from start to finish with one click
  • At-a-glance viewing of free/busy time, shared calendars, and calendar delegation make scheduling meetings and resources easier than ever
  • Shared and personal task lists to keep track of project progress through completion
  • View attachments even if you don’t have the installed software with web-ready document viewing

Joseph Forbes (691)

Information Technology Consultant. For SMB, SOHO, and Online business. From Computers to Telecommunications this guy has been into it since hippies made it hip. Drone Pilot and Tech Aficionado I get to travel the State of Texas to help businesses succeed.